For Authors

Instructions on preparing your manuscript

Preparing Your Manuscript

Author Instructions

Acceptable file formats include the use of Microsoft Word® or LaTeX.

Microsoft Word®

Use of the following brief guidelines will help you to ensure prompt error-free publications that precisely reflect your intent.

Equations need to be editable so we recommend that you create them with the built-in Microsoft® Equation Editor included with your version of Word.

Users of the Windows version of Word: Please embed all fonts.

Users of Macintosh Word: Please save all files in DOCX format, as the use of DOC is not supported. Additionally, because font embedding is not possible, Mac Word users should limit their font selection to those available from the basic installation.

Tables should be created with Word’s Insert Table function and placed within your paper. If the table has already been made, please be sure it has been made with Word’s Table features. Tables created with spaces or tabs will create problems and may be improperly typeset. To ensure your table is published as you wish, you must use Word’s Table function.

LaTeX

AIP Publishing has made a formatted template available in Overleaf. For best results and full support, we recommend that you use the AIP Publishing template in Overleaf. Authors may download either the PDF template (best for initial submissions) or a .zip file containing the template which can then be uploaded into the AIP Publishing submission system.

Submission Guidelines

For initial Submissions, submit a single compiled main manuscript PDF. Include Supporting information (SI) at the end of the main manuscript PDF or as a separate SI Appendix PDF, if part of your article.

English-language Editing

AIP Publishing recommends that authors use AIP Author Services to improve the quality of your written English so editors and reviewers can fully understand your research. Note that this is not a requirement or a guarantee of acceptance for review or publication.

Manuscript Guidelines

These are the general guidelines for the AIP Publishing journals. In addition to the AIP Publishing guidelines, BPR has specific requirements which can be found in the Biophysics Reviews Specific section below. When you are preparing your manuscript for submission to BPR, carefully read the specific journal guidelines after reading these general guidelines.

  • The manscript, including the abstract, references, and captions should be set up on a 21.6 X 28 cm (8 X 11 in. or A4) grid with ample margins. It is essential that the motivation for the research presented, central results, and conclusion be stated in nontechnical language that is intelligible to a broad audience. The manuscript must be in good scientific American English. All pages need to be numbered consecutively.

  • The manuscript should be arranged in the following order: title, author(s), affiliation(s), abstract, text, acknowledgments, appendixes, and references. Figures, with figure captions, may be embedded within the manuscript to assist the reviewers. In addition, please submit separate figure source files.

  • The abstract should serve as an index (including all subjects, major and minor, about which new information is given) and as a summary (presenting the conclusions and all results of general interest in the article). It should be one paragraph with approximately 250 words. The abstract should not contain displayed mathematical equations, footnotes, references, graphics, or tabular material.

  • Authors’ names should be presented consistently across all publications to facilitate indexing and avoid ambiguity.

You may choose to have your Chinese, Japanese, or Korean names published in your own language alongside the English versions in the author list. For Chinese, you may use either Simplified or Traditional characters. Chinese, Japanese, or Korean characters must appear within the author list of the manuscript when you are submitting and resubmitting the article. For further information, please read the Guidelines for Chinese, Japanese, or Korean names below.

Equations should be punctuated and aligned to bring out their structure and should be numbered on the right. Mathematical operation signs indicating continuity of the expression should be placed at the left of the second and succeeding lines. Use “x” rather than a center dot, except for scalar products of vectors. The solidus (/) should be used instead of built-up fractions in running text and in display wherever clarity would not be jeopardized. Use “exp” for complicated exponents.

Notation must be legible, clear, compact, and consistent with standard usage.

Footnotes to the title should be set as a “Note” above the byline footnotes. For footnotes to the bylines, use a), b), c), etc. Footnotes within tables should be designated by lowercase roman letter superscripts and given at the end of the table. NB: Footnotes in text are not permitted. Authors can either insert information within the text or add the information to the reference list.

References should be set as a double-spaced list at the end of the text. The names, including initials, of all authors in each reference should be given (in the text, the use of et al. is permitted). All references to books and journal articles, listed at the end of the paper, are to appear like the example below:

  • By number, in order of first appearance, presenting the names of the authors, the journal name, volume, first page number only, and year, as in:
    19. M. Pecora, T. L. Carroll, G. A. Johnson, D. J. Mar, and J. F. Heagy, Chaos 7, 520 (1997).
    (This paper will be listed as the 19th in the list of references and cited as 19 or Ref. 19).

Tables must be placed within the text of your paper and numbered with roman numerals in the order of appearance. They should be used for all but the simplest tabular material and contain captions that make the tables intelligible without reference to the text. The structure should be clear, with simple column headings denoting all units. Unaltered computer output and notation are generally unacceptable.

Preparing Graphics

Guidelines

  • Figures must be embedded, in place, in your article-text file for the reviewer’s reference. Should your paper be accepted for publication, you will be asked to upload individual figure files.

  • Number figures in the order in which they appear in text.

  • Identify all figure parts with (a), (b), etc. Avoid any large size differences of the lettering and labels used within one illustration.

  • Submit illustrations in the size and resolution you wish them to appear in print.

  • The maximum published width for a one-column figure is 3.37 inches (8.5 cm). The maximum width for a two-column figure is 6.69 inches (17 cm). The maximum depth of figures should be 8 ¼ in. (21.1 cm). Legends or labels within figures should be a minimum of 8-point type size (2.8 mm high; 1/8 in. high). A minimum of 0.5-point width for lines.

  • Each illustration should be prepared for 100% reproduction to avoid problems arising from large reductions in size.

  • Ensure that lettering and lines are dark enough and thick enough to reproduce clearly, especially if reduction is necessary. Remember that fine lines tend to disappear upon reduction.

  • IMPORTANT: All fonts must be embedded in your figure files.

  • For figure creation or figure redrawing services, see how we can help at https://authorservices.aip.org/services_pricing

Electronic Graphic Formats

  • Use only these file formats: EPS (preferred format), PS, TIFF (.tif), PDF, JPEG (.jpg). Application files (e.g., Corel Draw, Microsoft Word) are not acceptable.

  • Scalable vector formats (i.e., SVG, EPS, and PS) are greatly preferred. AIP Publishing suggests the use of Adobe Illustrator (Paid, OS X, Windows) or Inkscape (Freeware, OS X, Windows, Linux) for the creation of acceptable illustrations and Adobe Photoshop (Paid, OS X, Windows) or GIMP (Freeware, OS X, Windows Linux) for the editing of acceptable photographs.

  • Submit a single file for each figure with figure parts; label each part (a), (b), etc.

  • When submitting your manuscript, include all illustrations and line art for your paper.

  • Set the correct orientation for each graphics file.

  • Set the graphic for:

    • Line art: 600 dpi resolution and black/white bitmap, not grayscale.

    • Halftones: 264 dpi and grayscale, not black/white bitmap.

    • Combinations (line art and halftone): 600 dpi for and grayscale, not black/white bitmap.

    • Color online: 300 dpi TIFF, PS, or EPS format. If selecting a file mode, use RGB (red, green, blue).

Production-ready PDF Graphics

For accepted manuscripts, PDF as the source file for illustrations is not preferred. However, properly prepared PDF illustration files may be used in the production process of your accepted manuscript if you follow these guidelines:

  • PDF should only be used as the source file for illustrations when the preferred formats (PS, EPS, or TIFF) cannot be generated.

  • In the PDF illustration, the resolution of any shaded or photographic images must be 600 pixels per inch (PPI).

  • Within the PDF illustration, resolution of line art with no shading should be 1200 pixels per inch (PPI).

  • All fonts must be embedded in the PDF.

  • When creating a PDF through your application’s print command, select “High Quality Print.”

Color Printing Charges

As a service to our authors, effective 2 January 2018, illustrations will appear in color in the online journal free of charge and will be reproduced in black and white in the printed journals. To take advantage of this free service, you must:

  • supply color graphics files (.eps, .ps, .tif, or .pdf only),

  • submit graphics files in time for utilization during the production process,

  • submit only one version of each graphics file,

  • ensure that colors chosen will reproduce well when printed in black & white, and

  • ensure that descriptions of figures in text will be sufficiently clear for both print and online versions

Supporting Data

Supplementary Material

  • Supplementary Material are files either to aid the reviewer or for publication alongside the manuscript. Appropriate items for publication as supplementary material include data tables and text (e.g., appendixes) that are too lengthy or of too limited interest for inclusion in the article. A URL link will be included in the published article to allow users to navigate directly to the associated files. Note that subdirectories (folders) are not acceptable. Name files appropriately so that all files can reside at the root directory, allowing successful linking between the published paper and its associated supplementary material.

  • All supplementary material for publication must be approved by the Journal Editor as part of a manuscript’s normal review cycle and must be presented in the paper in a section before the Acknowledgments.

  • All supplementary material is posted online exactly as provided by the author. AIP Publishing makes no changes to the supplemental material files, including text editing or file conversion.

Multimedia

Multimedia files may be included in the online version of published papers. Multimedia consists of video, audio, and 3D rendering files. Readers can view these multimedia files by simply clicking on a link in the paper, provided the reader has a video player. In addition to the multimedia file, please upload a static figure to represent the multimedia file in the article. The static file and the multimedia file should be numbered the same. Please add “(Multimedia view)” after the figure citation in text and in the figure caption. There will be a link placed in the caption to bring the reader directly to the multimedia file.

  • Video: Acceptable file formats for still images are mp4, .m4v, .mov, .avi, .wmv, with MP4 files preferred. For optimal playability on Scitation, use the following settings:

    • Video codec: H.264

    • Chroma subsampling: YUV 4:2:0

    • If the video includes audio, use audio codec AAC

  • Please insert a representative “still” image, taken from the video, in the manuscript as a figure. Care should be taken to extract an image that has reasonable clarity of fine lines and details. Acceptable file formats for still images are JPEG, EPS, and TIFF.

  • Audio: Acceptable file formats include PCM (.pcm), WAV (.wav), AIFF (.aif), and MP3 (.mp3) at 128 KB or greater.

Guidelines for Preparing Multimedia Files

  • Keep the file size less than 10 MB so readers can download and view them.

  • When incorporating multimedia, write the paper so that the print version, which does not contain multimedia functionality, can be understood on its own.

  • Submit all multimedia source files initially with the manuscript.

  • Treat all multimedia files as figures, numbered in sequence as they are referred to in text. (Multimedia files should not have a numbering scheme separate from the figures.)

  • Please be sure to cite all multimedia files in the text, referred to by their figure number.

  • For each multimedia file, provide a figure that is a static representation of the multimedia file. Also provide an accompanying caption. At the end of the caption, include the phrase “(Multimedia view).” The multimedia file will be linked to the static image online.

  • Video and other enhanced files should be in a format that can be viewed without difficulty. See the acceptable formats above for specific submission requirements.

  • Use of copyrighted material is not permitted.

  • Use media players to check file properties and image/sound quality prior to submission. For video submissions, fonts, lines, and image details should be of sufficient size and weight to be visible when played at half size.

  • Please use one of the accepted compression codecs to minimize file sizes.

  • Animations must be in one of the standard video file formats, stated above. Do not submit animated GIFs (.gif format).

Multimedia Metadata

Please include information about your multimedia files.

  • Caption/description: Textual caption/description of the content of the media object, similar to a figure caption, is required.

  • Type: The nature or genre of the content of the media, such as video or audio is desirable (optional).

  • Format: This should describe the media file type, such as QuickTime, DV, MPEG, PCM, or WAV (optional).

The significant difference between providing videos as either Supplementary Material or Multimedia Files is outlined below.

  • If the video is associated with a figure in the article (or a still of the video clip), and you would like the video to be accessed directly via a link that would appear in the figure caption, please indicate that the videos are intended as integral multimedia files when you submit your article. In this way, the reader would click on the hyperlink to the videos appearing in the figure caption and the video will then immediately begin.

  • If the video is not specifically associated with any figure(s) in the article, and is purely supplemental information, which supports concepts discussed in your paper, please indicate that the videos are intended as supplementary material. Be sure to present the supplementary material video in a section before the Acknowledgments, as shown in the example above.

Guidelines for Chinese, Japanese, and Korean Names

Authors may insert the respective characters so their names will also be displayed in Chinese, Japanese, or Korean by following the instructions below. Authors should proof the PDF of the manuscript, as produced by the Peer X-Press system on first submission, to ensure that the manuscript files have been processed correctly. In addition, it is essential that authors check carefully any production proofs received prior to the publication of the paper.

Fonts

The following font styles will be used when typesetting in Chinese, Japanese, or Korean characters in the final publication:

  • Simplified Chinese: SongMT

  • Traditional Chinese: SungMT

  • Japanese: MS Mincho

  • Korean: Batang

Journal Specific Guidelines

BPR publishes the following types of articles:

  • Original Research: An article reporting on an important and novel research study of high quality and general interest to the biophysics community.

  • Reviews: This type of article can either be an authoritative, comprehensive review of established areas of biophysics, or a short timely review of recent advances in established fields or new and emerging areas of biophysics.

On Original Research, authors are required to provide a cover letter as part of their submission. The purpose of the cover letter is for the Editors to make adequate assessments on submitted manuscripts. A cover letter should contain the following:

  • Information of the manuscript

  • Gap of knowledge the study intends to fill

  • Novelty of the work

  • Significance of the results

  • Appeal for BPR’s broad readership

  • A list of related works by the authors

  • Statements about the manuscript not being actively considered by other journals, and about the approval of submission from all authors.

Original Research articles should contain a Methods section, which includes all the elements necessary for the interpretation and replication of results, and a statement that confirms the authors obtained ethics approval (or a statement that ethics approval is not required).

The majority of Review articles in BPR are by invitation. Authors who wish to submit a Review article without invitation should submit an editorial summary with their article for consideration by the editors. In this case, authors should download the BPR editorial summary template and submit the completed form using the BPR online manuscript submission system.

Publication Charges and Open Access Fees

Page Charges

AIP Publishing does not require page charges for Biophysics Reviews.

By participating in Author Select® and paying a 3,500 USD fee to support publication and archiving costs, authors may ask the journal to provide free online access to a published article, in perpetuity, to any online user. More details on this option is found in the Open Access Publication section of this website. Upon submission of a new or revised manuscript, let us know if you would like to participate in Author Select®. If you participate in Author Select®, you must pay the 3,500 USD fee before we can publish your article.

Are you passionate about science and science communication?
BPR is looking for experienced editors to join our team and help shape the future of our journal.

We are actively recruiting the following positions:

Meet the Editor
Luigi Longobardi, Executive Editor

Luigi is a physicist by training, an editor at heart, and can bake an amazing loaf of sourdough bread. Before joining AIP Publishing, Luigi spent six years at the American Physical Society where he was the Assistant Editorial Director and where he worked on Physical Review B and Physical Review X and launched Physical Review Fluids and Physical Review Materials. Luigi received a Ph.D. in physics from Stony Brook University and was subsequently a Marie Curie Researcher in Napoli and then a Research Associate at Dartmouth College.


Amanda Sulicz
Associate Editor

Meticulous care and patience are key attributes of a good associate editor, and Amanda Sulicz is an example of both. In addition to overseeing the management of BPR, she is responsible for the diligent care of two very active Guinea Pigs, creatively named after U.S. Presidents with fashionable facial hair. She also enjoys swimming and playing water polo.

Amanda joins AIP Publishing from the University of Texas in San Antonio where she was a Postdoctoral Researcher for the past two years. Prior to that she was a Research Assistant at Case Western Reserve University where she received her PhD in Chemistry in 2017.